Procurement Administrator

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.
Role Objective Responsible for providing administration and analytical support to the Procurement team in respect of all Procurement activities. Responsibilities Administration and Tendering •Provide a full administration service to the Procurement team •Set up Suppliers, Pre-qualification questionnaires (PQQ's) & Tenders on Proactis (Coillte’s Supplier Management System) and/or eTenders, including supporting data (maps, site listings, bidding schedules, etc.). •Monitor all stages of the Tender process, including progress reporting. •Extract and collate support data from Proactis and other sources, to assist in the scoring and evaluation process. •Responsible for the preparation and processing of award and regret letters •Set up contracts on Proactis and ensure contract acceptance •Complete Proactis patch testing as required on a periodic basis. •Provide support and training to staff and contractors on Proactis to ensure its efficient operation. •Issue & monitor Quick Quote/Mini Tenders to support the business •Provide support to ensure the effective operation of support services to include Insurance, Taxation, GDPR & Contract Register. •Monitor and support the Procurement Derogation process •Provide a full end to end PO & Contract administration service to the People & Services Team, to include invoice processing and payments close out. •Provide administration support to the Procurement team on Coillte’s Intranet (Sharepoint) Fleet & Office Facilities •Provide administration and analytical support to the Procurement Team and wider business for day-to-day tasks and queries associated with the management of Coillte’s White Fleet, including engaging with drivers, driver managers and our external Fleet Management supplier. •Provide administration and analytical support to the Procurement Team and wider business for day-to-day tasks and queries associated with the management of Coillte’s office network, including engagement with office co-ordinators, office managers and facilities suppliers. Category Management •Provide support to the Procurement Pre-Planning, Tender Evaluation & Sign Off phases •Provide administration and analytical support on Procurement & Category Management Strategies and Initiatives People, Engagement & Culture •Engage proactively with the team to improve relationships and improve the effectiveness of the Procurement team. •Promote a safe working environment for the team and contractors. •Act as a role model for the Group’s values.