Assistant Supervisor - Community Employment

Function: To assist in ensuring the effective and efficient administration and co-ordination of the human, financial and material resources of the project.Key Result AreasAdministrationAssist in the business administration of the project as directed by the Sponsor;Assist in the preparation of financial returns i.e. wages claims, materials claims, andParticipant Development Grant claims as deemed appropriate;Assist in the maintenance and provision of all recording/tracking systems as may be required by the Supervisor, the Sponsor and/or DSP, e.g. attendance and absence records, follow-up and progression;Training & DevelopmentFully participate in training provided by the Sponsor and the DSP.Assist the CE Supervisor in sourcing and costing effective training/development opportunities to meet the training needs identified in participants Individual Learning Plans (ILPs).Human ResourcesTo provide effective supervisory cover in the absence of the CE Supervisor as directed by the Sponsor, if qualified for the post.To assist in planning and co-ordinating the agreed/approved work schedules for participants.Carry out all functions relevant to the position of CE Assistant Supervisor as directed by the Sponsor.Financial Monitoring and Programme and Training MonitoringAssist in ensuring the CE scheme is compliant with financial and programme and training monitoring requirements as detailed in the relevant CE procedures.EssentialKnowledge of PostHave a reasonable knowledge and understanding of the role of the CE AssistantSupervisor in terms of the administration and day to day running of a CE scheme.Work ExperiencePrevious experience in office administration, computerised accounts and payroll is essential.Skills in MS Office or computerised accounts packages.Skills relevant to people management through previous work experience.Interpersonal SkillsGood communication skillsCompetent writing and reporting skillsAbility to work effectively in a team environment and ability to prioritise tasks